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Hotel Owner Services

Space Available Status

5/21/2018 - 5/31/2018

Grand Summit
Jordan Hotel

Projected availability, may change without notice. Updated  5/31/2018 1:57 PM


2018 - 2021 Quartershare Calenders have been mailed. Please make sure to fill your calendar out for all 4 years and return as soon as possible. Due back date for a completed calendar is on or before June 8, 2018.

Benefits of Hotel Ownership 

As a Sunday River hotel owner you enjoy the beauty of the Western Maine Mountains in your own backyard.  Enjoying all four seasons is easy when you have a full-time staff committed to making your vacation experience the very best.  At your vacation home you may also enjoy a variety of amenities such as: pools, spas, shops, ski check, restaurants and fitness centers.

In addition to these great amenities, owners also enjoy the following benefits:

Frequently Asked Questions 


  • Where can I board my dog during my stay?
    Visit Tucker's Doghouse or contact Erin Hanley at 207-381-7442. Tucker's Doghouse offers daycare and overnight boarding.


  • How do I book Space Available Stays? ~ contact Karen Saito,
    Space Available is offered at management's discretion; based on availability and occupancy levels. Please send email 72 hrs prior to the date you that you would like to arrive. Space Available stays are offered for up to 3 night stays in the same unit. You may stay up to 6 nights total under Space Available, moving units after the 3rd night. Please note that a unit booked under Space Available may be moved at anytime prior to check-in to accommodate a guest. Space Available is a privilege for the owner of the unit and members of the owner's vertical family tree (parents, grandparents, children, & grandchildren). Space Available is not available during your owned week. If the Space Available guidlines are not followed, you or guest checking-in will be charged the retail rate of the reservation.


  • When are my Maintenance Fees due?
    Owners are billed quarterly: May 1st, August 1st, November 1st & February 1st.  Payment should be received no more than 30 days from statement. Checks should be made out to your Hotel Association, Grand Summit HOA or Jordan Hotel HOA. You may also call Lodging Accounting and pay with a credit card; there is a 3% service fee.


  • Can I apply my rental checks towards my Maintenance Fees?  Yes, you would need to complete and return an Assignment of Rental Income Agreement. This program is designed to assist owners in paying their maintenance fees. If you choose to participate, we will apply your rental income towards your maintenance fees. You will still receive a check stub and statement in the mail. This is a voluntary program and you may opt out at any time. You can contact Kelly Myers in lodging accounting for more information on this program, (207)824-5375 or


  • Can I upgrade to a larger unit? 
    All units are deeded.  That means your owned weeks are particular to the purchased unit. During un-owned weeks Space Available stays (when available) allow for use of equivalent, or smaller units.  There are no upgrades through the Space Available program. 


  • Do I need to send in my rental agreement contract?
    Yes! Send it in.  Always be conservative on your own behalf.  Sometimes it's difficult to get back space that you've given to rent when we're nearing 100% occupancy!  We can always release time back to the rental pool.


  • Can I let a guest stay in my unit when it is my week?
    Yes, please contact Owner Services so we can put in their name and be able to greet them at the front desk.  Also, remember that they will have a housekeeping charge upon checkout.


  • Should I keep all the statements that come with my rental income check?
    Definitely! Owners need to know the number of Owner usage days, the number of days rented and the total income for tax purposes. You should also keep them to match your total rent received for your 1099 that is sent to you by the end of January for the previous year.


  • Can you tell me how much income I will receive?
    Please wait to review your income statements, as outlined in the rental agreement.  To get an idea of projected income,  refer to your Hotel's Rate Schedule.  These Retail Rates are before fees are taken out.  Fees are variable and include things like 4% fund, 3% credit card processing, taxes, etc.  Fees are not calculated until after the reservation has checked out.  After fees the rental net income split is 45% Manager 55% Owner. Your Lodging Accountant will help with any statement questions 207.824.5857.


  • I was told I had a renter but the reservation never actualized. What happened?
    Please remember reservations are in a constant state of flux and as a result rental income is never guaranteed.  Guest may cancel, upgrade, downgrade, move units, shorten stay, etc. at any time.


  • When do I get my Rental Income check?
    Sunday River's accounting month closes on the last Sunday of each month and a check is sent out within 30 days.


  • How can I connect with other owners?
    Both Hotel Owner Associations have Facebook Pages. See links listed above. You will need to send a request to join the group with your unit number and quarter.

Helpful Links

Grand Summit Quartershare Calendars

Q1   Q2   Q3   Q4

Jordan Hotel Quartershare Calendars

Q1   Q2   Q3   Q4

Grand Summit BOD

Jordan Hotel BOD

Grand Summit Facebook

Jordan Hotel Facebook


Boyne Vacation Club